I.g.Family Educational Rights and Privacy Act
The procedures for the confidentiality of students’ records shall be consistent with federal statutes, including the Family Educational Rights and Privacy Act of 1974 (FERPA) (Buckley Amendment), its implementing regulations, and Commissioner’s Regulations.
The District shall arrange to provide translation of the following notice to non-English speaking parents in their native language.
This section is intended to advise you of your rights with respect to the school records relating to (your son/daughter) and/or (you) pursuant to the Federal “Family Educational Rights and Privacy Act 1974.”
A parent/guardian of a student under 18, or a student 18 or older, shall make a request for access to that student’s school records. This includes all material that is incorporated into each student’s cumulative record folder, and intended for school use or to be available to parties outside the school or school system, and specifically including, but not necessarily limited to:
- Identifying data;
- Academic work completed;
- Level of achievement (grades, standardized achievement test scores);
- Discipline records;
- Data scores on standardized intelligence;
- Aptitude and psychological tests;
- Interest inventory results;
- Health data;
- Family background information;
- Teacher or counselor ratings and observations and verified reports of serious or recurrent behavior patterns.
A parent/guardian of a student under 18 years of age or a student 18 years of age or older shall make a request for access to that student’s school records, in writing, to the building Principal. Upon receipt of such request, arrangements shall be made to provide access to such records within a reasonable period of time, but in any case, not more than forty-five (45) days after the request has been received.
Such parents and students are also entitled to an opportunity for a hearing to challenge the content of such records, to ensure that they are not inaccurate, misleading, or otherwise in violation of the privacy or other rights of students, and to provide an opportunity for the correction or deletion of any such inaccurate, misleading, or otherwise inappropriate data contained therein. Any questions concerning the procedure to be followed in requesting such a hearing should be directed to the Superintendent.
Student records and any material contained therein which is personally identifiable, are confidential and may not be released or made available to persons other than parents or students without the written consent of such parents or student. There are a number of exceptions to this rule, such as other school employees and officials, and certain state and federal officials, who have a legitimate educational need for access to such records in the course of their employment.